RosterPilot, LLC
Privacy Policy
Last Updated February 20, 2026
RosterPilot, LLC (collectively, “RosterPilot,” “we,” “our,” or “us,”) own and operate the
RosterPilot mobile application and website, located at www.rosterpilot.com and
app.rosterpilot.com, through which we offer college baseball programs a way to track and
evaluate recruits. This Policy outlines the types of information we collect from you (“you”) or
that you may provide when you access or use our website or mobile application (collectively the
“Services”).
Please read this Policy carefully to understand our policies and practices regarding your personal
information and how we will treat it. If you do not agree with our policies and practices, do not
use our Services. By accessing or using our Services, you agree to this Policy and our General
Terms and Conditions (the “Terms”). We may update this Policy from time to time. We will
notify you of any changes by posting the new Policy on this page. We will let you know via
email and/or a prominent notice on our Services, prior to the change becoming effective. You are
advised to review this Policy periodically for any changes. Changes to this Policy are effective
when they are posted on this page.
INFORMATION COLLECTED
When visiting our Services, we may collect personal information that can be used to contact or
identify you. Personal Information may include, but is not limited to:
Contact information: such as first and last name, birthday, home address, telephone
numbers, and email addresses.
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Payment Information: such as billing information; our payment service providers will
provide us with information about your purchase so that we know if a purchase has been
successful.
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Education and Scouting information: such as details of skills, experience and
preferences, training records, professional memberships, educational history (college,
vocational schools, high schools, etc.), transcripts.
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Internet, electronic network, and device activity information and related identifiers:
such as information about your use of our information and communications, including
user IDs, passwords, IP addresses.
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Correspondence and Communication Data: Information you provide when
communicate with us via emails, phone calls, or messages through our Services. This also
includes responses to communications we send and interactions with our social media
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USAGE DATA
When you use our Services, we automatically collect certain information from your device and
the browsers you use. This data helps us understand how you interact with our Services and
allows us to improve our Services. We automatically collect the following types of information
when you visit our Site or use our mobile application;
We may also collect information that your browser sends whenever you use our Services or when
you access our Services by or through a mobile device.
USING AND SHARING YOUR PERSONAL INFORMATION
We use or share your personal information for the following purposes:
channels.
Other Information: Any other information you provide directly or indirectly through
your use of our Services. This may include data provided during interactions with our
Services, or details provided during events.
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Your device's Internet Protocol address (e.g. IP address),
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Browser type and version,
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The pages on our Services that you visit,
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The time and date of your visit,
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The time spent on those pages,
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Your mobile operating system,
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The Type of mobile internet browser you use,
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Unique device identifiers, and
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Other diagnostic data.
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To provide and maintain our Services: including to monitor the usage of our Services.
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For the performance of a contract: the development, compliance and undertaking of
the purchase contract for the Services you have purchased or of any other contract with
us through the Services.
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To contact You: To contact you by email, or other equivalent forms of electronic
communication, such as a mobile application's push notifications regarding updates or
informative communications related to the functionalities, products or contracted
services, including the security updates, when necessary or reasonable for their
●
TRACKING TECHNOLOGIES AND COOKIES
We use cookies and similar tracking technologies to track the activity on our Services and store
certain information. Tracking technologies used are beacons, tags, and scripts to collect and track
information and to improve and analyze our Services. The technologies we use may include:
implementation.
To provide You: with general information about our Services which we offer that are
similar to those that you have already purchased or enquired about unless you have
opted not to receive such information.
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To manage Your requests: To attend and manage your requests to us.
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With Service Providers: We may share your personal information with third-party
vendors and service providers who provide services to us for a variety of business
purposes, such as identity verification, payment processing, customer service, e-mail
deployment, advertising and marketing, security and performance monitoring,
maintaining or servicing accounts, and processing or fulfilling orders and transactions.
These third parties collect, use, and access your data to perform their functions, and we
may allow them to use information about you for their own purposes in accordance with
applicable law.
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With Affiliates: We may share your personal information with our affiliates, in which
case we will require those affiliates to honor this Policy. Affiliates include any
subsidiaries, joint venture partners or other companies that we control or that are under
common control with us.
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Legal purposes. We may disclose your personal information to respond to subpoenas,
court orders, the general legal process, law enforcement requests, claims, and/or
government/regulatory authority inquiries, and to protect and defend the rights, interests,
safety, and security of our Services, our affiliates, users, and/or the public.
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With Your consent: We may disclose your personal information for any other purpose
with your consent.
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For other purposes: We may use your information for other purposes, such as data
analysis, identifying usage trends, determining the effectiveness of our promotional
campaigns and to evaluate and improve our Services, products, marketing and your
experience.
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Cookies or Browser Cookies. A cookie is a small file placed on your device. You can
instruct your browser to refuse all cookies or to indicate when a cookie is being sent.
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Cookies can be "Persistent" or "Session" cookies. Persistent cookies remain on your personal
computer or mobile device when you go offline, while Session cookies are deleted as soon as
you close your web browser. We use both Session and Persistent Cookies for the purposes set out
below:
Some mobile and web browsers transmit “do not track” signals, which send a signal to websites
visited by you about your browser’s do not track preference settings. Because of differences in
how web browsers incorporate and activate this feature, it is not always clear whether users
intend for these signals to be transmitted, or whether they are even aware of their existence. Our
Services are not currently configured to alter its behavior or respond to “do not track” signals, or
other mechanisms that may allow you to opt out of the collection of your information across
websites.
ANALYTICS
We use service providers to help analyze how people use our Services. These service providers
use cookies and similar technologies to collect information pertaining to how you use our
Services. We use the information we get from these service providers to improve our Services.
Some of these service providers include:
However, if you do not accept cookies, you may not be able to use some parts of our
Services. Unless you have adjusted your browser setting so that it will refuse cookies, our
Services may use cookies.
Web Beacons. Certain sections of our Services and our emails may contain small
electronic files known as web beacons (also referred to as clear gifs, pixel tags, and
single-pixel gifs) that permit us, for example, to count users who have visited those pages
or opened an email and for other related website statistics (for example, recording the
popularity of a certain section and verifying system and server integrity).
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Necessary / Essential Cookies. These Cookies are essential to provide you with services
available through the Services and to enable you to use some of its features. They help to
authenticate users and prevent fraudulent use of user accounts. Without these Cookies,
our Services that you have asked for may not be provided, and we only use these cookies
to provide you with those services.
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Functionality Cookies. These cookies allow us to remember choices you make when
you use the Services, such as remembering your login details or language preference. The
purpose of these Cookies is to provide you with a more personal experience and to avoid
you having to re-enter your preferences every time you use the Services.
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Google Analytics is a web analytics service offered by Google that tracks and reports
website traffic. Google uses the data collected to track and monitor the use of our
Services. This data is shared with other Google services. Google may use the collected
data to contextualize and personalize the ads of its own advertising network. You can opt-
out of having made your activity on the Services available to Google Analytics by
installing the Google Analytics opt-out browser add-on. The add-on prevents the Google
Analytics JavaScript (ga.js, analytics.js and dc.js) from sharing information with Google
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PERSONAL INFORMATION RETENTION, SECURITY AND INTEGRITY
Your personal information will be retained only for so long as reasonably necessary, for the
purposes set out herein, and in accordance with applicable law. We maintain security measures to
safeguard your information from loss, theft, interference, misuse, unauthorized access,
disclosure, alteration, and/or destruction. Please note that information collected by third parties
may not have the same security protections as the information you submit to us, and we are not
responsible for protecting the security of such information.
Usage data is generally retained for a shorter period of time, except when this data is used to
strengthen the security or to improve the functionality of our Services, or we are legally
obligated to retain this data for longer time periods.
CHILDREN'S PRIVACY
Our Services is not designed to solicit or collect data from individuals under the age of 13 or
knowingly allow minors under the age of 13 to disclose their personal information to our
Services. We do not knowingly collect personal information from anyone under the age of 13. If
you are a parent or guardian and you are aware that your child has provided us with personal
information, please contact us. If we become aware that we have collected personal information
from anyone under the age of 13 without verification of parental consent, we take steps to
remove that information from our servers.
LINKS TO OTHER WEBSITES
Our Services may contain links to other websites or utilize third-party services that are not
operated by us. If you click on a third-party link, you will be directed to that third party's site. We
do not endorse, recommend, or otherwise accept responsibility for any of these third-party
websites or services, and we make no representation or warranties of any kind regarding them.
We are not responsible for their content, quality, nature, reliability, privacy, data security, or other
practices or their handling of information you make available to them. Your dealings with these
third parties, and any terms, conditions, warranties or representations associated therewith are
solely between you and such third parties. We strongly advise you to review the privacy policy of
every site you visit.
CONTACT US
If you have any questions about this Policy, please contact us at: patrick.jones@rosterpilot.com
Analytics about visits activity. For more information on the privacy practices of Google,
please visit the Google Privacy & Terms web page: https://policies.google.com/privacy
